Wefen turns your scheduling rules into complete, compliant rotas, then shows the working behind every assignment.
Built by a team with a decade of NHS scheduling experience.
The problem
A compliant rota means juggling contracted PAs, leave, nights and weekends across dozens of clinicians. Done by hand, it swallows weeks of a senior clinician's time. Then the next cycle starts.
Job-plan limits, rest requirements and local agreements sit in spreadsheets and one person's memory. When that person is away, the rota stalls.
When someone asks why they were given three weekends in a row, a spreadsheet has no answer. Fairness questions become disputes instead of conversations.
How Wefen works
Describe contractual and local rules the way you would say them out loud: contracted PAs, night limits, weekend frequency, rest between runs, continuity of care. AI turns each one into a precise rule the engine can enforce.
Wefen's scheduling engine builds a complete rota against every rule at once, in minutes rather than weeks, and scores it for fairness and balance.
Every assignment carries a ledger of the rules it satisfied, so anyone can see exactly why the rota looks the way it does.
Swap and re-allocate by hand where you need to. Live re-scoring shows the knock-on effect of every change before you commit it.
The rule ledger
Wefen produces the evidence along with the schedule. Each rule reports how it was applied across the whole rota, and each assignment can be traced back to the rules that shaped it.
A generated rota is only useful if people trust it. This is how they come to trust it.
AI-assisted rules
Type each rule the way you would say it to a colleague. Wefen's AI reads it, turns it into a precise rule the engine can enforce, and plays back its understanding so you can check it before it takes effect.
The rota itself is built by a deterministic engine, not by AI guesswork. Same inputs, same rota, every time. We use AI where it genuinely helps: understanding your rules and explaining the results.
Why this assignment?
Click an assignment and Wefen shows its fit, its rank against every alternative, and what each re-assignment or swap would cost. Rules that ruled people out are named, and overriding them shows the price before you commit.
When nothing improves the rota, it says so plainly. That is what turns a generated schedule into one your team can defend.
Self-service for clinicians
Every clinician gets their own login and sees their own rota. No more screenshots of a spreadsheet doing the rounds on a group chat.
Off duty, leave, clinics and private work commitments are entered by the clinician who holds them. The generator plans around them from the start instead of unpicking clashes afterwards.
Coordinators build, adjust and publish. Clinicians see their rota and manage their own availability. Everyone gets what they need and nothing they don't.
Who it's for
Stop hand-balancing spreadsheets. Set the rules, generate, and spend your time on the exceptions that need a human.
See at a glance that the rota is compliant, fair and defensible, and answer any question about fairness straight from the ledger.
Reduce admin burden and reliance on single points of failure, with scheduling knowledge captured in the system rather than in someone's head.
Trust and security
Rota data is staff data. Here is how we look after it, and what your information governance team will want on file long before a pilot starts.
Wefen runs entirely on Amazon Web Services in the London region. Scheduling data does not leave AWS UK and EU infrastructure in normal operation, and it is encrypted in transit and at rest.
Everyone signs in with their own account. Administrative access to our infrastructure requires multi-factor authentication throughout, and every administrative action is logged and kept for 12 months.
Your organisation remains the controller of its staff data and we process it only to run the service. No analytics cookies and no marketing cookies, on the product or on this site.
The full detail, including our supplier list and how to report a vulnerability, is on our security page. If your governance team needs something that is not covered there, email hello@wefenapp.com and we will answer it directly.
About us
Wefen is made by Workforce Innovation Solutions, a Manchester company founded by the two people who spent the previous decade building Malinko, a scheduling platform used by care providers across the UK. We are not learning this problem on your rota.
We started building Malinko, scheduling software for social care providers. Andrew and Kyle have worked together since the beginning.
We began working within the NHS, selling to NHS trusts, community interest companies and local authorities providing out of hospital care.
Following the sale of the business, the platform was rebranded as Civica Scheduling, rewritten and properly integrated into Civica's wider software.
We founded Workforce Innovation Solutions in Manchester to build the scheduling engine we had spent a decade wishing for.
Wefen launches, bringing rule based rota generation and the reasoning behind every assignment to NHS hospitals.
Founders
Andrew created Malinko and has spent more than a decade building workforce software that organisations rely on every day.
A developer, project manager and business owner, he is at his best turning messy operational problems into working software.
LinkedIn
Kyle was a senior engineer at Malinko from its early days through to its sale, and was instrumental in building most of the platform. Along the way he saw the same problem again and again: scheduling takes skilled people away from the job they are actually there to do.
He makes the technical decisions at Workforce Innovation Solutions and builds our products, including Wefen's scheduling engine: the rules, the generation and the scoring at its heart.
LinkedInBring one rota and the rules behind it. We'll show you what Wefen builds and the ledger that explains it.
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Workforce Innovation Solutions Ltd
Registered in England & Wales · Company No. 16527177
Registered office: Centurion House, Bruntwood SciTech, 129 Deansgate, Manchester M3 3WR